2-6-203. Secretary of state's powers and duties -- rulemaking authority. (1) In order to ensure the proper management and safeguarding of public records, the secretary of state shall:
     (a) establish guidelines for inventorying, cataloging, retaining, and transferring all public records of state agencies;
     (b) review and analyze all state agency filing systems and procedures and approve filing system equipment requests;
     (c) establish and operate the state records center, as authorized by appropriation, for the purpose of storing and servicing public records not retained in office space;
     (d) gather and disseminate information on all phases of records management, including current practices, methods, procedures, and devices for the efficient and economical management of records;
     (e) operate a central microfilm unit that will microfilm, on a cost recovery basis, all records approved for filming by the office of origin and the secretary of state;
     (f) approve microfilming projects and microfilm equipment purchases undertaken by all state agencies; and
     (g) adopt rules regarding management of public records.
     (2) Upon request, the secretary of state shall assist and advise in the establishment of records management procedures in the legislative and judicial branches of state government and shall, as required by them, provide services similar to those available to the executive branch.

     History: (1)En. 82-3335 by Sec. 4, Ch. 339, L. 1977; Sec. 82-3335, R.C.M. 1947; (2)En. 82-3337 by Sec. 6, Ch. 339, L. 1977; Sec. 82-3337, R.C.M. 1947; R.C.M. 1947, 82-3335, 82-3337; amd. Sec. 1, Ch. 378, L. 1991; amd. Sec. 1, Ch. 170, L. 2011.