2-6-202. Definitions. As used in this part, the following definitions apply:
(1) (a) "Public records" includes:
(i) any paper, correspondence, form, book, photograph, microfilm, magnetic tape, computer storage media, map, drawing, or other document, including copies of the record required by law to be kept as part of the official record, regardless of physical form or characteristics, that:
(A) has been made or received by a state agency to document the transaction of official business;
(B) is a public writing of a state agency pursuant to 2-6-101(2)(a); and
(C) is designated by the state records committee for retention pursuant to this part; and
(ii) all other records or documents required by law to be filed with or kept by any agency of the state of Montana.
(b) The term includes electronic mail sent or received in connection with the transaction of official business.
(c) The term does not include any paper, correspondence, form, book, photograph, microfilm, magnetic tape, computer storage media, map, drawing, or other type of document that is for reference purposes only, a preliminary draft, a telephone messaging slip, a routing slip, part of a stock of publications or of preprinted forms, or a superseded publication.
(2) "State records committee" or "committee" means the state records committee provided for in 2-6-208.
History: (1)En. 82-3334 by Sec. 3, Ch. 339, L. 1977; Sec. 82-3334, R.C.M. 1947; (2)En. by Code Commissioner, 1979; R.C.M. 1947, 82-3334(1); amd. Sec. 5, Ch. 77, L. 2001; amd. Sec. 1, Ch. 30, L. 2003.