House Bill No. 340
Introduced By kottel, gillan, mcculloch, christiaens
A Bill for an Act entitled: An Act clarifying the place of registration of a death certificate; clarifying the place and time of death to be entered on a death certificate when the place or time is unknown or uncertain; requiring medical certification to be completed within the time set by rule by the department of public health and human services; requiring a certificate to show the date of filing rather than the date of registration; amending sections 50-15-121 and 50-15-403, MCA; and repealing section 50-15-401, MCA.
Be it enacted by the Legislature of the State of Montana:
Section 1. Section 50-15-121, MCA, is amended to read:
"50-15-121. Copies from system of vital statistics. (1) Except as provided in subsections (4), (6), and (7), the department and county clerk and recorders shall, upon receipt of an application, issue a certified copy or copies of a vital record or a part of a vital record to the registrant, the registrant's spouse, children, parents, or guardian, or an authorized representative. Other individuals may obtain certified copies when the individual demonstrates that the record is needed for the determination or protection of the individual's personal or property rights. The department shall adopt rules to further define those who may obtain copies of vital records filed under this chapter.
(2) All applications, forms, and procedures used in the issuance of certified copies of vital records in the state must be uniform and prepared or approved by the department. All certified copies must contain security features that deter the document from being altered, counterfeited, duplicated, or simulated without ready detection that there have been these changes to the document.
(3) Each copy issued must show the date of
registration filing. Copies issued from amended records must be marked and
must show the effective date of the amendment. Copies issued from delayed records must be marked, must include the date
of registration filing, and must contain a statement of the evidence used to establish the delayed certificate. A copy issued
of a certificate of foreign birth must indicate the fact of foreign birth and the date of birth (if known), must show the actual
place of birth, and must state that the certificate is not proof of United States citizenship for the adoptive child.
(4) A certified copy or other copy of a death certificate containing information or data that would identify any person or institution named in a certificate or report and the cause of death information may not be issued, except as follows:
(a) upon specific request of the spouse, children, parents, or other next of kin of the decedent or their respective authorized representatives, as specified by department rule;
(b) when a documented need for the cause of death to establish a legal right or claim has been demonstrated, as specified by department rule;
(c) when the request for the copy is made by or on behalf of a person or entity that provides monetary benefits to the decedent's survivors or beneficiaries, as may be specified by department rule;
(d) upon specific request by federal, state, or local agencies for research or administrative purposes and when approved for release by the department;
(e) when needed for research activities and approved for release by the department; or
(f) upon receipt by the department of an order directed to the department from a court of competent jurisdiction ordering the release.
(5) A certified copy of a vital record or any part of a vital record, issued in accordance with subsections (1) through (3), must be considered for all purposes the same as the original. The admissibility of a certificate or vital record filed more than 1 year after the event or after a corrective record is filed, of a vital record that has been amended, or of a certificate of foreign birth must be determined by the judicial or administrative body or official before whom the certificate is offered as evidence.
(6) This section may not be construed to permit disclosure of confidential information contained in a birth certificate for medical or health use or of information for statistical purposes only contained in a certificate of marriage or report of dissolution of marriage unless disclosure is specifically authorized by law for statistical or research purposes or unless ordered by a court.
(7) (a) When the department receives information that a certificate may have been registered through fraud or misrepresentation, it shall withhold issuance of the certificate or any copy of that certificate pending issuance of an order after an administrative contested case hearing before the department to determine whether fraud or misrepresentation has occurred.
(b) The hearing provided for in subsection (7)(a) must be conducted pursuant to the Montana Administrative Procedure Act. In the proceeding, the department shall notify the registrant or the registrant's authorized representative and provide the registrant or the representative the opportunity to be heard.
(c) If, upon conclusion of the hearing, fraud or misrepresentation is not found, the department may issue the certificate or copies of the certificate in question.
(d) If, upon conclusion of the hearing, fraud or misrepresentation is found, the department may not register the certificate unless ordered to do so by a court.
(e) An affected person may appeal the department's decision to the district court as provided in Title 2, chapter 4, part 7.
(8) A person may not prepare or issue any certificate that purports to be an original or certified copy, except as authorized in this chapter or rules adopted to implement this chapter.
(9) The department may, by rule, prescribe details for the hearing and appellate procedures contained in this section."
Section 2. Section 50-15-403, MCA, is amended to read:
"50-15-403. Preparation and filing of death or fetal death certificate. (1) A person in charge of disposition of a dead body or fetus that weighs at least 350 grams at death or, if the weight is unknown, has reached 20 completed weeks of gestation at death shall obtain personal data on the deceased or, in the case of a fetal death, on the parents that is required by the department from persons best qualified to supply the data and enter it on the death or fetal death certificate.
(2) The person in charge of disposition of the dead body or fetus shall present the death certificate to the certifying
physician or the coroner having jurisdiction for medical certification of the cause of death. The medical certification must
be completed by the physician or the coroner within the timeframe established by the department by rule. The person in
charge of disposition shall obtain the completed certification of the cause of death from the physician or the coroner and
shall, within the time that the department may
by rule prescribe by rule, file the death or fetal death certificate with the local
registrar in the registration area where the death occurred or, if the place of death is unknown, where the dead body was
(3) If a dead body is found in this state but the place of death is unknown, the place where the body is found must be shown as the place of death on the death certificate. If the date of death is unknown, then the approximate date must be entered on the certificate. If the date cannot be approximated, the date that the body was found must be entered as the date of death, and the certificate must indicate that fact.
(4) When a death occurs in a moving vehicle, as defined in 45-2-101, in the United States and the body is first removed from the vehicle in this state, the death must be registered in this state and the place where the body is first removed is considered the place of death. When a death occurs in a moving vehicle while in international air space or in a foreign country or its air space and the body is first removed from the vehicle in this state, the death must be registered in this state, but the actual place of death, insofar as it can be determined, must be entered on the death certificate."
Section 3. Repealer. Section 50-15-401, MCA, is repealed.