• Agenda
• DRAFT Minutes Log

Meeting Materials

• Letter requesting Sec. of State address committee
• LFD Memo on SOS Budget
• Committee’s final report - Elections: Accessibility for Disabled Electors & Cybersecurity
• MPERA Funding and Benefits Policy
• MPERA Actuarial Valuation Summary
• TRS Funding and Benefits Policy
• TRS Actuarial Valuation Summary
• Board of Investments Summary
• Financial Risk Assessment - Legislative Fiscal Division
• A Legislator's Guide to Montana's Public Retirement Systems
• Green Sheets - summary tables of MT public retirement systems
• Montana's Public Pensions: Where We've Been
• Staff Summary of IT Reporting Requirements

Rule Review

• 10/19/2018 Memo re: 2-13-580 (DOA): Notice of Proposed Repeal – Statewide Emergency Telephone System

• Agenda
• Minutes Log

VA Mission Act (revision to Vet Choice Program)

• Fact Sheet - U.S. Sen. Tester
• Brochure - U.S. Sen. Tester
• Fact Sheet - U.S. Sen. Isakson

Voter Information Access Laws

• Table summary on laws from selected states
• Packet - US Election Project cover pages and statutes from MT, CO, ID, ND, SD, UT, WY
• "It's a Presidential Election Year: Do You Know Where Your Voter Records Are?", NCSL, The Canvass, Feb. 2016

Agency Bill Draft Request Proposals

• Department of Military Affairs
• Public Employees' Retirement Board/MPERA
  • Bills table
  • Summary table of Housekeeping Bill
• Teachers' Retirement Board/TRS

Disabled Elector Statutory Update

• Preliminary Draft LCsa5A - interim study on accessibility for electors with disabilities

Agency Oversight - Statutorily Required Reports

• Montana Board of Veterans' Affairs/MVAD - Biennial Report
• Board of Investments - Annual Report Pension Highlights
• Employee Incentive Program Report
• Capitol Complex Advisory Council Report
• Information Technology Reports
  • Information Technology Biennial Report
  • IT Board Activities Report
  • Section 5-11-210 Legislative Clearinghouse Abstracts
• Memo from Dept. of Admin. on reports available to legislature
• Staff Summary of IT Reporting Requirements
• SB 19 (2017) - SAVA Committee Bill

Rule Review

• Bill Draft LCsa04
  • 5/11/2018 Memo re: 2-63-575 (DOA / State Lottery): ADOPTED: Notice of Proposed Amendment - Definitions - Retailer Applications, Required Rule Reading, Bonding, and Commission - Licenses - Business Changes - Electronic Funds Transfer - Tickets - Prizes -Winner Redemptions)
• 7/31/2018 Memo re:2-13-577 (DOA): Notice of Public Hearing on Proposed Adoption - 9-1-1 Grants

• Agenda
• Minutes Log

Committee Bills - preliminary discussion drafts

• LCsa01 - Restricting ability of governor to appoint U.S. House member in case of vacancy
• LCsa02 - Adding voter registration to qualified elector provision for residents of water/sewer districts
• LCsa03 - Study resolution for interim study of elector qualification provisions for all special purpose districts

Public Employee Pensions

• TRS Experience Study - 2017
• Slides - Summary of TRS Experience Study

Elections

• 2018 Federal HAVA Grants
  • US. Election Assistance Commission information - web page - PDF
  • State-by-state grant and matching amounts
  • "Federal Funds and Difficult Decisions", NCSL, The Canvass, May 2018
• Voter Information - How Public?
  • "It's a Presidential Election Year: Do You Know Where Your Voter Records Are?", NCSL, The Canvass, Feb. 2016
  • Research Memo - Montana laws and rules on voter information and confidentiality, March 2018
  • Voter Information File and data fields - PDF of Montana Secretary of State's Web Page
• Disabled Elector Accessibility
  • REVISED Summary Table Analysis of MT Statutes and Rules, June 2018
  • Montana Code Annotated Statues, full text extracts
  • Administrative Rules, full text extracts

Agency Bill Review

• Overview of Process
• Secretary of State
  • Summary table and attachment
• Commissioner of Political Practices
  • Summary table
• Department of Administration
  • Summary table

Rule Review

• 5/11/2018 Memo re: 2-63-575 (DOA / State Lottery): ADOPTED: Notice of Proposed Amendment - Definitions - Retailer Applications, Required Rule Reading, Bonding, and Commission - Licenses - Business Changes - Electronic Funds Transfer - Tickets - Prizes -Winner Redemptions)
• 7/9/2018 Memo re: 2-63-576 (PERS): Notice of Proposed Adoption - Commencement of Guaranteed Annual Benefit Adjustment. No Public Hearing Contemplated.

• Agenda
• Minutes Log

Water/Sewer District Election Laws

• Staff Issue Brief: Determining the Number of Qualified Electors for Water & Sewer Districts

State Employee Broadband Pay Plan

• Staff PowerPoint: Broadband Pay Plan Overview & History
• History of State Employee Pay Increases
• Legislative Performance Audit 15P-05: Oversight of Discretionary Pay Changes for State Employees

Elections

• NCSL Resource Page - Elections Security: States Teaming Up Cheyenne
• Recommendations from the CSG Overseas Voting Initiative Technology Working Group
• PowerPoint on Electronic Absentee System for Overseas and Military Voters
• Disabled Elector Statutes and Rules
  • Analysis
  • Montana Code Annotated Sections
  • Administrative Rules Sections

Disaster and Emergency Services - HAZMAT

• Staff PowerPoint: HAZMAT Incidsent Response & Local Capabilities
  • Attachments
• Legislative Performance Audit 14P-13: Railroad Safety
• Audit Followup - June 2017

Misc. Statutory Cleanup Matters

• SB 301 - Revising Federal Office Vacancies
• Section 5-5-228. State Administration and Veterans' Affairs Interim Committee. (MCA)

Rule Review

• • 4/13/2018 Memo re MAR Notice No. 2-67-569 (DOA - Board of County Printing: Notice of Public Hearing on Proposed Amendment - Rates for County Legal Advertising.)
  • 4/13/2018 Memo re MAR Notice No. 2-13-574 (DOA - Notice of Public Hearing on Proposed Adoption - Public Safety Answering Point Allowable Uses of Funds.)

• Agenda
• Minutes Log

Voting Equipment for Disabled Electors

• Wendy Underhill, Program Director, Elections and Redistricting, NCSL
  • PowerPoint Slides - Accessible Voting Equipment
  • Election Technology Overview
  • The Price of Democracy: Splitting the Bill for Elections
• Susan Greenhalgh, Election Specialist, National Election Defense Coalition
  • Prepared Testimony
  • Principles and guidelines for remote ballot marking systems (draft report)
• Michelle Bishop, Disability Advocacy Specialist for Voting Rights, National Disability Rights Network
  • Statement on Balancing Security and Accessibility in Voting
• Lori Mommaerts, Election Systems & Software (ES&S), Montana representative
  • Presentation handout: ExpressVote by ES&S
• Montana Secretary of State's Office: Dana Corson, Elections Director, and Casey Hayes, Elections Specialist
  • County voting systems and certification process

Public Employee Pensions

• Luke Martel, Group Director, Employment, Labor & Retirement, NCSL
  • PowerPoint Slides
• Keith Brainard, Rsearch Director, National Assoc. of State Retirement Administrators (NASRA)
  • PowerPoint Slides
  • Issue Brief: Assessing Pension Plan Health: More Than One Right Number Tells the Whole Story, by the American Academy of Actuaries
• Joshua Franzel, President and CEO, Center for State and Local Government Excellence (SLGE)
  1. PowerPoint Slides
  2. Understanding Public Pensions: A Guide for Elected Officials
  3. Infographic: Public Plans Data: 2016 Snapshot
  4. Infographic: State and Local Pensions: A Long-Term View
  5. Inforgraphic: State and Local Government Compensation
• Additional Reference Material
  • Speaker Bios
  • State and Local Pension Reform Since the Financial Crisis, SLGE
  • Understanding New pension Funding Guidelines and Calculations

Statutorily Required Reports

• Montana Board of Investments, Section 17-6-230, MCA, Report on Pension Investments

Rule Review*

• • 2/23/2018 Memo re MAR Notice No. 2-67-569 (DOA - Board of County Printing: Notice of Public Hearing on Proposed Amendment - Rates for County Legal Advertising.)
  • 2/23/2018 Memo re MAR Notice No. 2-13-574 (DOA - Notice of Public Hearing on Proposed Adoption - Public Safety Answering Point Allowable Uses of Funds.)
  • 2/23/2018 Memo re MAR Notice No. 2-43-565 (PERS - Notice of Proposed Amendment - Investment Policy Statement for the Defined Contribution Retirement Plan - Investment Policy Statement for the 457(b) Deferred Compensation Plan. No Public Hearing Contemplated.)

• Agenda
• Minutes Log

Political Practices and Campaign Finance

• Consitutent Services Account Information
• Lair v. Motl decision by 9th Circuit Court of Appeals
• Press Release on Lair decision, Commissioner of Political Practices

Public Pension Plans

• Staff PowerPoint - Actuarial Valuation Basics and Legislative History, Scurr, LSD
• Staff Paper - Montana's Public Pensions: Where We've Been, Scurr, LSD
• Staff PowerPoint - Montana's Pension Investments 101, Scurr, LSD - PowerPoint
• Staff Paper - Issues & Options for Requesting Information from Outside Experts on Pensions
• MPERA valuation summary, Schwinden, MPERA
• TRS valuation summary, Graham, TRS
• Snapshot of Unified Investment Program on 9-30-17, Montana Board of Investments
• Some reference materials for further reading
  • Public Plans Data Info Graph, 2016 Snap Shot
  • Public pensions: Feeding, and fixing, the sausage machine - Federal Reserve Bank of Minneapolis newsletter article
  • Significant Reforms to State Retirement Systems
  • How Do Public Pensions Invest? A Primer
  • State Public Pension Funds Increase Use of Complex Investments - The PEW Charitable Trusts
  • Pensions Driving State Liability Burderns - FitchRatings
  • Actuarial Society Blue Ribbon Panel Report and Recommendations

Voting Systems

• Disabled elector voting rights, handout from Disability Rights Montana

Veterans Affairs

• Staff PowerPoint - Overview of Veterans' Benefits & Services, Scurr, LSD
• Montana Veterans' Affairs Division handouts
  • Brochure
  • Letter from Regional Office on Fully Developed Claims Initiative

Rule Review*

• • 1/17/2018 Memo re MAR Notice No. 2-2-568 (DOA: Notice of Proposed Amendment - Procedural Rules)
  • 1/17/2018 Memo re MAR Notice No. 2-43-564 (MPERA: Notice of Proposed Amendment - Adoption by Reference of the State of Montana Public Employee Defined Contribution Plan Document and the State of Montana Public Employee Deferred Compensation (457) Plan Document)
  • 1/8/2018 Memo re MAR Notice No. 2-13-566 (DOA: Notice of Public Hearing on Proposed Adoption - Public Safety Answering Point Certification, Funding, and Monitoring)
  • 10/24/2017 Memo re MAR Notice No. 44-2-229 (COPP: Notice of Proposed Amendment - Campaign Finance Reporting, Disclosure, and Practices)

• Agenda - revised on 9/12/17
• Minutes Log
• Proposed Study & Work Plan
  • ADOPTED Study & Work Plan

Veterans

• Map of VA Montana Health Care System
• Maps of Veterans' Transportation Service Areas - VA and DAV
• Montana Veteran Demographics
• Veterans' suicide data from DPHHS, Laura Williamson - revised
• Veteran suicide slides from VA - presented to SAVA during 2015-16 interim

Elections

• Special district election laws, staff paper (revised 9/12/17)
• Staff presentation outline on special districts
• Handout of selected book pages on local government
• Absentee and Mail Ballot Laws, staff paper
• Ballot and Voting System Laws, staff paper
• Governor's Amendments to HB 103 (2017), nonconforming ballots - failed
• Presentation materials from the County Election Administrators
  • PowerPoint slides on ballot processing
  • ExpressVote system and ballot printout
  • Election judge training manual - Gallatin County, 2016
• Sen. Malek's letter to the Secretary of State on Aug. 3, 2017
• Secretary of State Cory Stapleton's letter responding to Sen. Malek
• Handout on State Voter File

Rule Review

• 9/12 Memo re MAR Notice No. 44-2-229 (COPP: Notice of Proposed Amendment - Campaign Finance Reporting, Disclosure, and Practices)**
• 9/8 Memo re MAR Notice No. 44-2-228 (SOS: Notice of Public Hearing on Proposed Amendment - Scheduled Dates for the 2018 Montana Administrative Register)**
• 8/29 Memo re MAR Notice No. 2-21-557 (DOA: Notice of Public Hearing on Proposed Amendment and Repeal - Recruitment and Selection Policy)
• 8/29 Memo re MAR Notice No. 2-21-563 (DOA: Notice of Public Hearing on Proposed Amendment - Employee Records Management Policy)
• 8/10 Memo re MAR Notice No. 44-2-227 (SOS: Notice of Public Hearing on Proposed Amendment - Online Filing of Annual Reports)
• 7/19 Memo re MAR Notice No. 44-2-226 (SOS: Notice of Proposed Amendment - Access to Public Information and Fees for Copies)

July 20, 2017 - Meeting Materials

• Agenda - as of 6/29
• Minutes Log
• Welcome and Work Plan
• Interim Committee Rules of Procedure
• Agency overviews for:
  • Secretary of State
  • Commissioner of Political Practices
    • Litigation status update memo
  • Department of Administration
  • Public Employees Retirement Board/MPERA
  • Teachers’ Retirement Board
  • Board of Investments
  • Department of Military Affairs
  • Board of Veterans’ Affairs/MVAD
• Overview of NCSL Future of Elections Conference
• Rule Review
  • 7/9/2017 Memo re:
    • MAR Notice No. 2-43-562 (PERS: Notice of Proposed Amendment - Actuarial Rates and Assumptions - Service Purchases);
      • Redline of Previous BOARD Admin 09 Actuarial Valuation Assumptions and Methods and and Newly Adopted BOARD Admin 09
    • 2-43-561 (PERS: Notice of Proposed Amendment - Investment Policy Statement for the Defined Contribution Retirement Plan - Investment Policy Statement for the 457 Deferred Compensation Plan);
    • 2-63-548 (DOA / State Lottery: Notice of Proposed Amendment - General Provisions - Revocation or Suspension of License - Prizes);
    • 2-63-556 (DOA/State Lottery: Notice of Proposed Amendment - Prizes);
    • 44-2-225 (SOS: Adopted notice of Public Hearing on Proposed Amendment and Repeal);
    • 44-2-224 (SOS: Notice of Public Hearing on Proposed Amendment - Administrative Rules Services Fees);
    • 44-2-223 (SOS: Notice of Public Hearing on Proposed Amendment - Fees Charged by the Records and Information Management Division);
    • 44-2-222 (COPP: Notice of Proposed Amendment - Payment Threshold--Inflation Adjustment for Lobbyists).
  • 7/19/2017 Memo re 44-2-226 (SOS: Notice of Proposed Amendment - Access to Public Information and Fees for Copies).