Montana State Legislature
Secretary of State
The Secretary of State provides services to Montana’s voters, business community, and governmental agencies. The Secretary of State exists under authority granted in Article VI of the Montana Constitution. The primary statutory reference defining duties and responsibilities of the office is found in Title 2, Chapter 15, Part 4 of the Montana Code Annotated.
The office is comprised of one program, the Business and Government Services Program, which consists of five divisions. Services provided within the office include:
- Interpreting state election laws and overseeing state and federal elections
- Maintaining the official records of the executive branch and the acts of the legislature
- Reviewing, maintaining, and distributing public interest records of businesses and nonprofit organizations
- Publishing administrative rules adopted by state departments, boards, and agencies
- Attesting to the governor’s signature on executive orders, proclamations, resolutions, extradition papers, and appointments
- Preserving the state seal o Filing and maintaining records of secured financial transactions, such as liens
- Serving on the state Board of Land Commissioners and the Board of Examiners
- Serving on the Capital Finance Advisory Council o Commissioning notaries o Providing public records management guidance and technical assistance
This report includes a series of charts that compare expenditure growth to the growth in the economy and growth in inflation adjusted for population. Montana statute, 17-8-106, MCA, recommends using growth in personal income for comparison purposes. Personal income is a measure for growth in the economy. Comparing growth allows financial planners to consider past and future demands in services or changes in revenues.
The Secretary of State’s budget consists primarily of non-budgeted proprietary funds, with some additional governmental funds for capital projects and from federal grants. Due to the fact that the proprietary funds are not budgeted, only the capital projects and federal grants are shown in this analysis.
The following list discusses in more detail the inflection points related to governmental expenditures:
1. Over the last 20 years, the Secretary of State’s Office has received numerous federal grants through the Help America Vote Act of 2002 (HAVA). HAVA was passed by Congress in the wake of the controversial 2000 presidential election in Florida. The largest of those grants for the Secretary of State’s Office was awarded in 2006, when the legislature approved $11.0 million in federal dollars for the development a computerized statewide voter registration list that contains the name and registration information of every legally registered voter in the state. This sum included funding for technology development, advertising costs, education costs for local government voting administration personnel, and 1.00 modified FTE to coordinate the HAVA requirements;
2. Capital projects funds in FY 2010 and FY 2011 were appropriated for the initial implementation of the Secretary of State’s Systems Integration Management System (SIMS), to begin the full replacement of the outdated and ailing mainframe-based system, which had been in use since its installation in 1978. Capital projects funds were again appropriated in FY 2014, FY 2015, and FY 2017 for additional phases of the SIMS project; and
3. In FY 2018, the Secretary of State’s Office received $3.0 million in HAVA funds for election security, which are to be spent from FY 2018 through FY 2020. Approximately $230,000 of those funds are budgeted for personal services in FY 2020
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HB 558, Revise franchise laws relating to transfer of franchise
HB 563, Revise election laws
HB 544, Revise trademark law and procedure
HB 411, Revise business filing requirements at the Secretary of State’s office
SB 276, Eliminate secretary of state’s microfilm requirements
HB 530, Require secretary of state to adopt rules governing election security
The Secretary of State is not funded through HB 2.
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