Montana Code Annotated 2023



Part 16. Records and Reports

Corporate Records

35-14-1601. Corporate records. (1) A corporation shall maintain the following records:

(a) its articles of incorporation as currently in effect;

(b) any notices to shareholders referred to in 35-14-120(11)(e) specifying facts on which a filed document is dependent if those facts are not included in the articles of incorporation or otherwise available as specified in 35-14-120(11)(e);

(c) its bylaws as currently in effect;

(d) all written communications within the past 3 years to shareholders generally;

(e) minutes of all meetings of and records of all actions taken without a meeting by its shareholders, its board of directors, and board committees established under 35-14-825;

(f) a list of the names and business addresses of its current directors and officers; and

(g) its most recent annual report delivered to the secretary of state under 35-14-1621.

(2) A corporation shall maintain all annual financial statements prepared for the corporation for its last 3 fiscal years or any shorter period of existence and any audit or other reports with respect to those financial statements.

(3) A corporation shall maintain accounting records in a form that permits preparation of its financial statements.

(4) A corporation shall maintain a record of its current shareholders in alphabetical order by class or series of shares showing the address of and the number and class or series of shares held by each shareholder. Nothing in this subsection requires the corporation to include in the record the electronic mail address or other electronic contact information of a shareholder.

(5) A corporation shall maintain the records specified in this section in a manner that allows them to be made available for inspection within a reasonable time.

History: En. Sec. 215, Ch. 271, L. 2019.